As a business you need to have a Disaster Recovery Strategy in place to help protect your data, and document storage should be one of the solutions included when things go wrong. In today’s blog we will be answering ‘How Does Document Storage Work?’ so that you can understand the important part document storage should play in your company’s daily operations.
Document Storage is a way of organising your important paper files and documents to reduce the risk of them being lost,stolen or damaged. By storing your documents at an off-site secure storage facility, you and your clients will have peace of mind knowing that they are professionally managed and can only be accessed by your authorised personnel. By storing documents off-site you can reduce the need for large filing cabinets or when moving office a document storage company like L&R Storage can help securely manage and relocate your files efficiently and safely.
Human error can happen at any time within the workplace and lead to the loss or damage of important documents. Why risk keeping your documents onsite when you can have them held safely and securely off-site and managed using our document management software? Having a proper document management solution in place gives you confidence that your files are properly protected as your documents are held in a secure storage facility that is fitted with all the necessary security controls and meets all the regulations required to protect your documentation.
Document storage also stops your documents from becoming victim to unauthorised access. When you opt for document storage with L&R Storage your documents are securely stored with restricted access to all entry points and there is defined user access across all IT and software systems so you don’t need to worry about someone accidentally losing your files or damaging them.
When you use a document storage service you will also benefit from keeping your documents in the correct temperatures and conditions. This keeps your paper documents preserved and you can be rest assured knowing that your documents won’t get damaged.
At L&R Storage we are here to provide you with cost-effective document storage solutions that suit your businesses requirements. Our team will listen to what you need and work with you to put a records management strategy in place that works best for your business. We cover everything from initial inventory creation, barcode tracking, and storing to arranging for requested documents to be returned to your office on time.
For storing your documents you can use our archiving boxes which are built from strong and durable cardboard. Our team can easily identify every one of your boxes as they have been given a unique barcode that is scanned into a location in the secure facility. We use O’Neil records management software which tells us the exact location on the shelf so the box can be quickly accessed and we can either deliver your documents to you or you can access a scanned image of them online via our secure online portal.
So get started with our document storage solution and contact L&R Storage today.